Should your co-workers know exactly how much you make?
Not following company policy was common with a quarter of the office workers surveyed (20%), who admitted to storing work information in the public cloud even though they are not permitted to. This included 26% of respondents who work in HR departments, potentially jeopardising personal data including pay-slips.
21% of those asked said they used public file sharing sites without business approval and a third of respondents (29%) admitted to ignoring office protocol and taking work home to complete.
Hard to use hardware may be a vulnerability for businesses, with 39% of workers using their own devices to connect to their work networks because they are easier to use, rising to half (47%) of millennials (those born after 1982), and those working in IT and HR, 49% and 47% respectively.
Security and privacy expert Dr Karen Renaud said that the results showed a need for businesses to provide better support for employees: - As long as businesses continue to require or implicitly overlook insecure behaviours, security will always be sacrificed. For example rewarding after-hours work from home, but not providing employees with secure tools, such as a company VPN service, sends a message that the company does not really prize secure behaviours.
- When you also consider that 75% of the workforce is now mobile and 81% of employees’ access work documents on the go, businesses’ need to keep up with their workers. It is up to businesses to find the right balance between modern ways of working and secure data sharing. – says Szymon Trela, Product Manager, Sharp Electronics CEE.
Risks were not limited to digital information; over half of workers (55%) reported that colleagues leave printed pages in the printer tray, significantly increasing the chances of documents being seen by the wrong person in the office.
When the General Data Protection Regulation comes into force in May 2018, businesses will be subject to large maximum fines for certain data protection breaches, making the adoption of robust data protection policies and practises a priority.
Sharp has produced a free guide including advice from Dr Renaud on improving data security, available from www.sharp.(local domain)/unlock.
PR Manager CEE