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June 02, 2015

FLEXIBLE, secure cloud collaboration tool puts businesses in control of documents

Sharp today launches a new version of Cloud Portal Office (CPO), its award-winning secure document sharing and storing workflow service, which supports flexible working. CPO has been designed to address the need for businesses wishing to provide a collaboration service for their workers while protecting IP and documents and being able to control files effectively. CPO makes collaborating on tasks easier by providing secure, on-demand access to files instantly and remotely. The new CPO (v1.3) includes the option to securely share files with non-users, be updated by email when new files are shared and to set-up selective synchronisation – choosing what to sync across multiple devices.

Jason Cort, Sharp’s European Director of Product Planning and Marketing said: “With many high profile information attacks in recent years, security remains a major priority for businesses today. CPO is a robust and secure cloud collaboration solution specifically for businesses, putting them firmly back in control of documents throughout their lifecycle, while giving employees the flexibility they need to work together wherever they are.”

Secure file sharing
CPO lets users share files, even if the receiver doesn’t have a CPO subscription or are not within the same network. To ensure collaboration is secure, files shared externally are provided via a link with a determined time limit
Folder shared notification

Email notification function informs colleagues that a document has been shared and is available, so they never miss a file

Creating guest accounts via mobile

CPO now includes the ability for business administrators to set up employee accounts from a mobile device in a matter of moments. Users have access to all of their files, and files that are shared with them by other CPO users, through mobile apps

Selective synchronisation

CPO can now be installed on multiple devices, including smartphones, laptops and tablets. Users can select which documents to sync to which device while the business remains in control of the files   

Upgrade pop-up notification
Upgrade prompt when a new version of CPO is available so users are always benefitting from the most up-to-date service

Mick Heys, Associate Vice President, Imaging, Printing and Document Solutions at IDC Europe commented: “Today, 90% of businesses are looking to implement some form of cloud solution and this is largely driven by the rapid growth of mobile workers and associated rise in smartphones, tablets and laptops needed to access and share documents from anywhere. To meet demands, the top uses for cloud technologies are mobile print, digitisation of documents and collaboration.”

In 2014, CPO received an Outstanding Achievement in Innovation award from Buyers Laboratory LLC (BLI), the world's leading independent evaluator of document imaging products and solutions. David Sweetnam, Head of Research and Lab Services, EMEA at BLI said: “Simple yet secure, Sharp CPO is a straightforward, convenient, intuitive way for SMEs to venture into cloud based document management and share important documents at relatively low costs. Unlike many collaboration solutions, CPO offers unprecedented security in its class, providing tools, features and encryption that ensure complete protection of business-critical documents.”

Sharp Cloud Portal Office v1.3 is available now.

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About Sharp Document Solutions

Sharp offers a comprehensive portfolio of award-winning document management solutions and hardware, ranging from office multifunction printers (MFPs) to large production systems. Sharp’s proprietary Open Systems Architecture (OSA) technology can transform your MFP into a powerful information portal with seamless integration to the cloud and third-party business applications. Launched in November 2013, Sharp’s Cloud Portal Office is a collaborative storage and workflow service to help your business stay connected, improve teamwork and perform better. We also offer Sharp Optimised Services which help to bring control, efficiency and productivity to your business. This is Why Sharp is the perfect solution for every office document management need. For further information, please visit